Executive Assistant

Inspire Excellence
 

PJS Group is seeking a Executive Assistant to join our innovative team of professionals. We are a general and electrical construction contractor specializing in transportation infrastructure systems as well as heavy-highway, utility, bridge, and building construction. To learn more about us, please visit www.ipjs.com.

KEY RESPONSIBILITIES:
• Acting as the main point of contact for the COO for both internal and external clients
• Receiving calls, managing messages and emails, routing correspondence, and following up when necessary
• Managing both business and personal calendars
• Making travel arrangements and assisting with COO’s personal requests
• Ordering office supplies, including furniture, and ensuring proper distribution and placement
• Attending meetings and accurately taking minutes
• Preparing reports, memos, and presentations as well as assisting with special projects as needed

KEY REQUIREMENTS:
• High School Diploma or equivalent; Associate’s or Bachelor’s degree and prior paralegal experience strongly preferred
• Minimum of 5 years of administrative experience, preferably in the construction industry, supporting one or more Executives
• Ability to maintain the highest level of confidentiality
• High level verbal and written communication skills
• Advanced technical proficiency, specifically in Word and Excel
• Strong planning and organizational skills with the ability to timely follow through on tasks
• Must be able to manage time effectively in a fast-paced environment, be self-motivated, and an effective team player
• Authorized to work in the US

KEY BENEFITS:
• Performance Based Profit Sharing
• Health, Dental, and Vision coverage
• Flexible Spending Accounts
• Paid Holidays, Vacation, and PTO Days
• 401k with company match
• Life and Disability Insurance

Please send resume and salary expectations to hr@ipjs.com

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