KEY RESPONSIBILITIES:
• Processing and reconciling vendor invoices as well as accurately entering invoices into the Accounting system
• Preparing subcontractor waivers
• Following up with project teams and vendors
• Providing credit card entry support as well as administrative support which includes scanning, copying, and filing
• Assisting with opening and distributing incoming mail
• Providing back up Receptionist duties
• Assisting with special projects as needed
KEY REQUIREMENTS:
• High School Diploma or equivalent; Associate’s or Bachelor’s degree preferred
• Minimum 1 year of accounts payable experience as well as 2 years of administrative assistant experience, preferably in the construction industry
• Proficiency in Microsoft Office Suite with strong Excel Skills
• Knowledge of Timberline and/or Viewpoint a plus
• Strong planning and organizational skills with the ability to timely follow through on tasks
• Must be able to manage time effectively in a fast-paced environment, be self-motivated, and an effective team player
• Notary (willing to become a Notary)
KEY BENEFITS:
• Performance Based Profit Sharing
• Health, Dental, and Vision coverage
• Flexible Spending Accounts
• Paid Holidays, Vacation, and PTO Days
• 401k with company match
• Life and Disability Insurance
Please send resume and salary expectations to hr@ipjs.com
